Reconcile Shopify Payments in QuickBooks Online — Built for Multi-Client Bookkeepers & Historical Cleanups.
Convert raw Shopify payout settlement CSVs into balanced QBO journal entries in seconds. 100% client-side privacy, unlimited client payouts, zero monthly SaaS fees, and no historical backfill surcharges.
Designed specifically for Shopify Payments settlement batches. Not intended for stores with active native order sync to prevent duplicate sales entries. External gateways (PayPal, Klarna) require separate settlement entries.
Trust & Verification: Downloadable Samples
Inspect the exact input format exported from Shopify and the balanced QuickBooks Online Journal Entry CSV produced by PayoutClear.
Sample Shopify Payout CSV
Raw multi-order settlement batch featuring gross merchandise charges, card processing fees, refund clawbacks, shipping postage, loans, and chargebacks.
Resulting QBO Journal Entry CSV
The balanced double-entry batch generated by PayoutClear with verified headers, ready for direct batch import via Gear > Import Data > Journal Entries.
A2X vs. Manual Entry vs. PayoutClear
Why accountants and multi-client bookkeepers prefer an on-device utility over monthly subscriptions.
| Feature Comparison | Monthly Cloud SaaS (e.g. A2X) | Manual Spreadsheet Prep | PayoutClear Utility |
|---|---|---|---|
| Pricing Model | $40 to $140+ every month | Free (High time cost) | $79 One-Time Lifetime |
| Multi-Client Usage | Separate monthly tier per store | Manual overhead per store | Unlimited client stores under 1 license |
| Historical Backfill Cleanups | Backfill surcharges & plan upgrades | Painstaking manual entry | Zero backfill fees (Unlimited history) |
| Data Privacy & Security | Cloud transmission of books | Runs locally on your device | 100% Client-side sandbox |
| Monthly Close Time | Automated API sync | 1–2 hours per client close | 5 seconds (Drag & Drop) |
| QBO Import Verification | Automated API entry | Prone to formula typos | Standard QBO Journal CSV batch |
The 3-Step Double-Entry Workflow
Zero API setup, zero permissions to your financial accounts, and zero spreadsheet math.
Export Payout from Shopify
In Shopify admin, go to Finances → Payouts and export the raw CSV report for any settlement batch.
Drag Into PayoutClear
The browser parser groups gross sales, card processing fees, returns, postage labels, chargebacks, and loans down to the cent.
Import to QuickBooks Online
Navigate to Gear → Import Data → Journal Entries in QBO. The net deposit matches your incoming bank feed transaction down to $0.00.
Frequently Asked Questions
Everything you need to know about double-entry clearing and local parsing.
Why does Shopify payout reconciliation fail in QuickBooks?
Shopify deposits net settlement amounts into your bank account after subtracting transaction fees, refunds, shipping labels, and chargeback holds. If you categorize the bank deposit directly as "Sales," your gross revenue is understated and your deductible merchant fees go unrecorded. PayoutClear generates the balanced journal entry to split them properly.
What does the $79 lifetime license cover?
The $79 license covers a single practitioner/bookkeeper with unlimited store payouts and unlimited client files. You can reconcile current client batches as well as multi-year historical cleanups with zero backfill surcharges.
Does PayoutClear see or store my client data?
No. PayoutClear operates 100% inside your local web browser using client-side JavaScript. No CSV rows, financial figures, customer names, or transaction numbers are ever transmitted across a network or stored on our servers.
Does it work with multiple currencies?
Yes. PayoutClear handles settlement batches across USD, GBP, EUR, CAD, and AUD, parsing native currency decimals and regional delimiter formats accurately.
Simple, Transparent Pricing
- ✓ Single Practitioner License: Covers 1 bookkeeper/accountant with unlimited client stores
- ✓ Unlimited Payouts & Volume: Zero order caps, zero transaction surcharges
- ✓ No Historical Backfill Surcharges: Reconcile 5 years of backlogs without penalty
- ✓ 100% Client-Side Sandbox: Zero cloud transmission — financial data stays on your machine
- ✓ Multi-Currency Settlement: Full support for USD, EUR, GBP, CAD, AUD
- ✓ Pre-Validated QBO Batch Schema: Standard 6-column journal format ready for instant import
- ✓ Custom Chart of Accounts Mapping: Match your existing QuickBooks account structure
- ✓ Full 14-Day Money-Back Guarantee: 100% risk-free accounting guarantee
🔒 Secure checkout powered by Stripe. 14-day money-back guarantee. Single practitioner license with unlimited store payouts.